Virtual data room is far from being a novelty on the international market. On the contrary, it is well-known software with huge demand. It allows companies of all sizes and industries to secure their data, set up practical remote work, and interact successfully with potential partners. To this end, VDR offers many valuable features that can make your routine job more manageable and increase your productivity. This article will look at why Data Room is the best option for working in the digital space.
VDR – Document Management
Data Room offers very convenient document management features that allow you to create a centralized space for easier access to your data. In addition, most of the document management features are authorized to make your routine work more accessible. Below we present a list of features that VDRs typically offer when managing data:
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Automatic uploading – drag and drop a large volume of data into the VDR space with a single click
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Integration – for easier use of the system, it can be integrated into your browser or OS
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Smart text search – full-text search or optical character recognition feature lets you find the document you need in no time with a single word or phrase
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Any file format support -Data rooms either support almost every file format, so you don’t waste time manually converting files, or they automatically convert your documents to the suitable format
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Labels – the system automatically labels your downloaded documents for improved categorization and retrieval
VDR – security features
Security is a vital component of any successful business. Losing your sensitive data can lead to the total collapse of a company. Still, VDR offers the most robust security features available today because it provides security certificates and uses advanced encryption methods. Other features include:
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Remote destruction – revoke user access to a document even if it has been downloaded to a third-party device
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Digital watermarks – protects your copyrights and prevent data leakage
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Access and Collaboration Restrictions – Adjust document privacy based on user roles and responsibilities. You can deny and allow capabilities such as visibility, copying, printing, uploading, forwarding, and editing the document
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Double authentication -protects login from unauthorized entry
VDR – ease of use
Data Room is a business-oriented space that has a simplified user interface while offering comprehensive features. As a result, you can adapt to your new system faster and get up and running as quickly as possible. VDRs provide the following features for a simplified use:
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Easy installation -Data Room doesn’t require any additional plug-ins or programs. You can access the space from your browser
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Mobile interface – VDR supports any mobile device to use the program
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Scroll feature – easily navigate from document to document that is in the same folder
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Multilingual support -DDR providers usually provide their product in several languages at once so you can use the system comfortably regardless of your geographic location
VDRs – Interoperability
are highly convenient for remote interaction not only with your employees but also with your partners. You don’t need to meet in person to discuss important issues:
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Encrypted chat – securely correspond on the most confidential topics and share the media files and documents you need
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Question-and-answer section that lets you ask and get answers to your questions in an instant, as well as engage in discussions, post comments and documents related to your question
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Document sharing – work on your document, leave your notes and comments.